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| Position Description |
Job Title: Administrative Specialist
Company: Scouting America – Middle Tennessee Council
Location: Nashville, TN 37215
Reports To: Scout Executive / Deputy Scout Executive
Salary: $43,000 – $48,000 annually
Position Summary
The Administrative Specialist provides high-level administrative and operational support to the Scout Executive and Deputy Scout Executive. This role is essential in keeping council leadership organized, informed, and operating efficiently.
The ideal candidate is highly organized, dependable, and proactive, with strong judgment, professionalism, and the ability to anticipate needs while maintaining strict confidentiality.
Key Responsibilities
Prepare and assemble materials for Leadership Team meetings and council activities
Manage correspondence, phone calls, voicemails, and email communications, including drafting messages on behalf of leadership
Attend Board and Executive Committee meetings and record official meeting minutes
Review and proofread council communications for accuracy, grammar, and formatting
Maintain vehicle lease and insurance records
Record and acknowledge memorial gifts and assist with internal newsletter communications
Provide administrative support for council committees and events, including coordination of the Silver Beaver Award process and trustee communications
Prepare and manage confidential personnel documentation (employment letters, evaluations, terminations)
Coordinate logistics for executive meetings, travel, luncheons, and council functions
Conduct reference checks and assist with candidate application processing
Maintain current rosters for council executives, boards, and committees
Manage central filing systems and oversee mail sorting and distribution
Qualifications
High school diploma or GED required
Minimum of 5 years of administrative or executive support experience
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Excellent written and verbal communication skills
Strong grammar, typing accuracy, and attention to detail
Ability to maintain confidentiality and handle sensitive information
Strong organizational and problem-solving skills
Self-starter with sound judgment and ability to prioritize multiple tasks
Schedule & Compensation
Full-time position
Monday to Friday, 8:30 AM – 5:00 PM
Salary: $43,000 – $48,000 annually (based on experience)
Full benefits package included
Additional Information
Primarily office-based, sedentary role
Requires multitasking in a fast-paced environment with frequent interruptions
Occasional coordination of council events and leadership functions
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Additional Information |
Salary: $43,000 – $48,000 annually
Employment Type: Full-Time
Position Location: Nashville, TN 37215
Number of Positions: 1
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| Contact Information |
Glenn Abueme
gabueme@jobility.com
Phone: 732-426-0633
Fax: 732-391-6683
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